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Evidence Guide: SITXMGT502 - Manage projects

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXMGT502 - Manage projects

What evidence can you provide to prove your understanding of each of the following citeria?

Define project scope.

  1. Identify project objectives, budget, scope of activities and deliverables.
  2. Clarify relationship of project to others and to organisational overall objectives.
  3. Identify stakeholders and requirements for consultation and involvement in project activities.
  4. Confirm administrative structure for project management, individual responsibility and reporting hierarchy.
  5. Determine required resources for the project.
Identify project objectives, budget, scope of activities and deliverables.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify relationship of project to others and to organisational overall objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify stakeholders and requirements for consultation and involvement in project activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm administrative structure for project management, individual responsibility and reporting hierarchy.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine required resources for the project.

Completed
Date:

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Develop project plan.

  1. Consult with stakeholders to facilitate input and to achieve approval for project plan.
  2. Identify risk, regulatory and sustainability issues and incorporate into plan.
  3. Integrate quality, financial, human and physical resource specifications for project activities.
  4. Develop and integrate project evaluation methods.
  5. Plan internal and external communications, public relations and marketing approaches.
  6. Document an integrated project management plan which identifies priorities, key project milestones, timelines, and responsibilities of project personnel and stakeholders.
  7. Communicate plan and roles and responsibilities to all involved.
Consult with stakeholders to facilitate input and to achieve approval for project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify risk, regulatory and sustainability issues and incorporate into plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Integrate quality, financial, human and physical resource specifications for project activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and integrate project evaluation methods.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan internal and external communications, public relations and marketing approaches.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document an integrated project management plan which identifies priorities, key project milestones, timelines, and responsibilities of project personnel and stakeholders.

Completed
Date:

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Communicate plan and roles and responsibilities to all involved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Administer and monitor project.

  1. Implement project activities according to plan and in conjunction with stakeholders and project team members, providing support and assistance as required.
  2. Implement financial and quality control systems according to project plan.
  3. Monitor progress to ensure objectives, deliverables, timelines, cost and quality of project are achieved.
  4. Identify deviations from plan, assess and take action to realign project activities to meet objectives.
  5. Determine and act on the need for project variations including additional project resources.
  6. Provide progress and final reports according to project requirements.
  7. Complete project within agreed timelines.
Implement project activities according to plan and in conjunction with stakeholders and project team members, providing support and assistance as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement financial and quality control systems according to project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor progress to ensure objectives, deliverables, timelines, cost and quality of project are achieved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify deviations from plan, assess and take action to realign project activities to meet objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and act on the need for project variations including additional project resources.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide progress and final reports according to project requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete project within agreed timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate project.

  1. Assess project effectiveness at specified stages, using agreed evaluation methods.
  2. Evaluate completed project for administrative efficiency, quality and achievement of objectives.
  3. Report outcomes to stakeholders and use information to enhance future project planning and management activities.
Assess project effectiveness at specified stages, using agreed evaluation methods.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate completed project for administrative efficiency, quality and achievement of objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report outcomes to stakeholders and use information to enhance future project planning and management activities.

Completed
Date:

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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

develop and implement plans for multiple and diverse projects involving:

dedicated project budgets

multiple administrative components

a project management team

a wide range of stakeholders

lead a project team and liaise with stakeholders during the planning and implementation phases

integrate knowledge of:

administrative processes for project planning and implementation

risk, regulatory and sustainability issues for project management

complete projects within nominated timeframes.

Context of and specific resources for assessment

Assessment must ensure use of:

a real or simulated tourism, hospitality or event industry business operation or activity for which projects are managed

projects to be managed by the individual

information and communications technology currently used to manage projects

physical and financial resources to support the project

a project team for whom the individual is a leader

project stakeholders with whom the individual can interact.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

evaluation of integrated project management plans produced by the individual

evaluation of performance measurement documents produced by the individual including qualitative and quantitative evaluation criteria

evaluation of progress and final project reports produced by the individual in which they evaluate the project for administrative efficiency, quality and achievement of objectives

use of problem solving exercises that allow the individual to respond to the need for plan adjustments

written or oral questioning to assess knowledge of:

administrative processes for project planning and implementation

risk, regulatory and sustainability issues for project management

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, workplace and job role:

BSBADM502B Manage meetings

BSBWRT401A Write complex documents

SITXFIN501 Prepare and monitor budgets.

Required Skills and Knowledge

Required skills

communication and negotiation skills to elicit diverse stakeholder input and agreement on complex project planning and management issues

critical thinking skills to evaluate and respond to complex, interrelated and potentially conflicting factors within project management activities

literacy skills to write complex project plans and evaluation criteria

numeracy skills to interpret project budgets for diverse components and develop resource specifications within budgetary parameters

planning and organising skills to manage interrelated aspects of a complex project and project timelines

problemsolving skills to identify deviations from project plans and make adjustments to ensure objectives are delivered

teamwork skills to:

consult with stakeholders and incorporate their views into project planning and management issues

lead and motivate a project team

technology skills to use computers, word processing and software packages for project management.

Required knowledge

project management processes and the project lifecycle:

planning and the requirements of project plans:

objectives

deliverables, scheduling and milestones

allocation of roles and responsibilities

documentation and role of technology

monitoring and control systems

evaluation criteria, both quantitative and qualitative and methods for measuring the success of project objectives

for the particular industry sector and organisation:

role of various project management personnel and stakeholders in the management of projects

reporting hierarchy

risk, regulatory and sustainability issues for project management including those related to:

financial management

human resource management

physical resource management.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Project objectives may relate to:

community or industry development

economic or social benefits

education or training

profit

research.

Stakeholdersmay include:

community agencies

customer or client

funding bodies

government departments or statutory authorities

host organisation

industry associations

internal personnel

management

management committee

media

regulatory authorities

sponsors.

Administrative structure for project management may involve:

advisory and reference groups

consultants

consultative groups

contractors and suppliers

internal or external project manager

management

management committee

secretariat.

Project management planmay include:

budget

consultation strategies

internal and external communication processes and channels

key milestones

marketing

objectives and outcomes

personnel

quality assurance

reporting requirements

risk management and contingency plans

safety initiatives

selection or tendering process

sponsors

stages

sustainability considerations

timeframes.

Support and assistance may include:

additional resources

formal training opportunities

informal coaching and feedback

moderation and joint planning sessions

regular meetings and briefings

representing team interests in wider forums.